What to send

Supplier Onboarding Checklist

Three stages, not one giant pile of homework. Start your free application with Stage 1 (basic company / catalog info), then build documentation in Stage 2, then activation materials in Stage 3 — after approval.

Send what you have. Anything category-dependent can be marked "not applicable." We do not request fabricated documents. Application and review are free.

Start Free Supplier Application View Supplier Demo

Skip to a section

Sections of the checklist

AStage 1 — Basic company / contact / catalog info BStage 1 — Product / commercial materials CStage 2 — Documentation readiness (after initial review)DStage 3 — Activation materials (after approval)E. Auto-rejection warning F. 简体中文 / Chinese translation

Three stages

Apply with Stage 1. Stage 2 and Stage 3 happen as you progress.

No big bang submission. Onboarding is staged so suppliers can start with basic info and add documentation as review progresses.

Stage 1

Stage 1 — Apply

Basic company, contact, and catalog info. Free supplier application. No documents required upfront.

Stage 2

Stage 2 — Documentation

Documentation readiness reviewed after initial application — COA / HPLC / MS where available, SDS where applicable, specs.

Stage 3

Stage 3 — Activation

Shipping timeline, export documentation, and activation materials confirmed alongside admin after approval.

Founding Supplier Access — $500 after approval

Includes supplier review, dashboard setup, category placement, and document organization. Application and review are free. $500 is only requested after approval. Activation does not guarantee buyer orders.

View Founding Supplier Access

Need help? Request review support.

Section A

Stage 1 — Basic company / contact / catalog info

This is what is needed to start your free application. Send what you have — items not yet available can be marked accordingly.

Company / factory name

Website or marketplace profile (Alibaba, 1688, Made-in-China, etc.)

Business license or company registration if available

Factory / export capability summary

Main product categories

Target markets (US, EU, other)

Authorized point of contact (name, role, working hours)

Section B

Stage 1 — Product / commercial materials

Product catalog (PDF, sheet, or organized list)

Wholesale pricing

MOQ (minimum order quantity)

Lead times

Monthly capacity if available

Product photos and spec sheets

Brand/private-label capabilities if relevant

Section C

Stage 2 — Documentation readiness (after initial review)

Documentation readiness is reviewed after initial application review. Some items are category-dependent — submit what is available. We do not request fabricated documentation.

COAs (Certificates of Analysis) per SKU where available

HPLC and MS purity reports where available

Test reports where available

SDS / MSDS where relevant

Product specifications

Batch documentation where relevant

Internal QC / QA process summary if available

Section D

Stage 3 — Activation materials (after approval)

Activation materials are confirmed alongside admin during the founding activation. They are not required to apply.

U.S. shipping timeline (transit time and reliability)

Preferred shipping method (air, sea, courier)

Export experience and main destinations

Invoice / packing list capability

Customs / export documentation capability where relevant

Incoterms supported (FOB, EXW, DDP, etc.) where relevant

Section F

供应商入驻清单 / Chinese version

简体中文

公司材料：公司/工厂名称、官网或B2B平台资料、营业执照（如有）、工厂/出口能力简介、主要产品类别、目标市场、授权联系人信息。
产品和商务材料：产品目录、批发价格、起订量（MOQ）、交货期、月产能（如有）、产品照片和规格表。
质量与文件材料：COA（成分分析报告）、测试报告、SDS/MSDS、产品规格、批次文件（如有）。无相关文件可注明"不适用"，无需提供伪造文件。
运输与出口材料：美国运输时间、运输方式（空运/海运/快递）、出口经验、发票/装箱单能力、报关/出口文件能力、可接受的贸易条款（FOB/EXW/DDP 等）。
不接受：建议虚开发票、谎报商品、隐蔽包装、拒绝提供基本文件、商品身份不清、违规运输方式 —— Iron Vault Exchange 不与此类供应商合作。

English translation

Company materials: company/factory name, official site or B2B profile, business license (if available), factory/export capability summary, main product categories, target markets, authorized contact information.
Product and commercial materials: catalog, wholesale pricing, MOQ, lead times, monthly capacity if available, product photos and spec sheets.
Quality and document materials: COAs, test reports, SDS/MSDS, product specifications, batch documentation where available. Anything not applicable can be marked "not applicable" — fabricated documents are not requested.
Shipping and export materials: U.S. shipping timeline, shipping method, export experience, invoice/packing list capability, customs/export documentation capability, supported Incoterms (FOB / EXW / DDP, etc.).
Not accepted: suggesting fake invoices, misdeclaration, stealth packaging, refusing basic documents, unclear product identity, non-compliant shipment methods — Iron Vault Exchange does not work with suppliers who suggest these.

Submit Supplier Application Contact Us / Request Review

Section E

Auto-rejection warning

Iron Vault Exchange will decline or remove suppliers who suggest the following. There is no path forward from any of these. They are non-negotiable.

Suggesting fake invoices

Suggesting misdeclaration of goods

Suggesting stealth or deceptive packaging

Refusing to provide basic documents

Unclear product identity or refusing to disclose what is being supplied

Illegal or non-compliant shipment methods

Inability or refusal to confirm a real company and authorized contact

Final product admissibility, legal compliance, and regulatory obligations remain the responsibility of participating businesses and their professional advisors.

What happens after you send the checklist

From application to activation.

A short, predictable path. Application and review are free. Payment is requested only after approval.

1
Step 1
Apply
Submit supplier application and materials from the checklist.
2
Step 2
Review
Iron Vault Exchange reviews fit, documents, and category placement.
3
Step 3
Approval
Approved suppliers are invited to complete activation.
4
Step 4
Activate
Founding supplier setup ($500) — only after approval.
5
Step 5
Sourcing
Eligible to participate in sourcing workflows and submit bids.

Other pages to send your team.

$500 offer page

Iron Vault Exchange provides workflow infrastructure, supplier review, documentation organization, and controlled marketplace access. Final product admissibility, legal compliance, commercial terms, and regulatory obligations remain the responsibility of participating businesses and their professional advisors.

Ready to apply?

Submit the application with the checklist materials.

Application and review are free. The founding supplier setup of $500 is requested only after a supplier has been reviewed and approved.

Submit Supplier Application View Supplier Demo